Payable OfficerExpiring Soon!

Description (Public)

The Payable Officer ensures all suppliers are paid accurately and on time, only for goods and services actually received, and keeps the payables ledger clean and audit ready.

Duties, Roles and Responsibilities

Receive and verify supplier invoices against EBM, purchase orders and goods received notes, then record them in QuickBooks
Prepare weekly payment schedules based on due dates and the cash position agreed with the Finance Manager
Prepare payment vouchers with full supporting documents, route them for approval and process approved payments
Reconcile supplier statements and the payables control account with the ledger monthly and clear differences promptly
Prepare monthly bank reconciliations and follow up unreconciled items
Maintain the supplier master file, verifying and approving any change to bank details
Prepare the monthly payables ageing report and record accruals for goods received but not invoiced
Manage petty cash with monthly reconciliation and support internal and external auditors