Movement Control Assistant

Responsibilities:

Within delegated authority, the Movement Control Assistant will be responsible for the following duties:

• Receives and registers cargo movement requests for air/ground transportation.

• Receives supplies from different sections, arranges for transportation and follows up from delivery to destination.

• Coordinates transportation of cargo by air and/or road with Air Operations and Transport Section, respectively.

• Ensures proper and safe storage of inbound and outbound cargo.

• Ensures proper packing and marking of cargo items, including dangerous goods.

• Informs appropriate consignees on delivery of items.

• Provides technical advice and guidance to personnel involved in cargo movements.

• Compiles and maintains cargo statistics related to air/ground movements.

• Coordinates work of outsources loaders at the airport.

• Prepares cargo manifest and ensures its distribution to all concerned parties.

• Facilitates embarking/disembarking of passengers at the airport, and loading/unloading of cargo.

• Ensures that loading of the aircraft is conducted in accordance with the published daily schedule and cargo manifest.

• Checks in passengers against passenger manifest, issues boarding passes and organizes passengers transfer for aircraft boarding.

• Performs pre-boarding briefing for passengers and monitors the safety briefing performed by the aircrew.

• Facilitates immigration and customs formalities for passengers.

• Ensures that passengers’ baggage is weighted, measures, labeled, manifested and loaded into the aircraft.

• Ensures the General Release from Liability form (waiver) for non-UN passengers is in place and retained before boarding.

• Reports time of take-off and landing of UN aircraft to Air Operations Center.

• Receives the Aviation Risk management check list from aircrews and informs Air Operations center of safety concerns if any.

• Ensures established procedures are in place and aviation safety regulations are followed.

• Provides assistance to VIP passengers, if required.

• Carries out duties in Passenger Booking, if required.

• Performs the flight monitor duties or other duties as and when required.

Important note:  The post requires the incumbent to work shifts or alternate schedules which will include weekends and evenings.

Education:

• High school diploma or High school certificate required.

Job – Specific Qualification:

• Valid driving license is required.

• Valid certification in the use of IATA rules and procedures for the transportation of dangerous goods is required.

Work Experience:

• Minimum of five (5) years of progressively responsible experience in movement control, multi-modal transportation, airline operations are required. The minimum year of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher

• Experience preparing cargo manifests/documentation relating to at least two modes of transportation is required.

• Knowledge in Electronic Cargo Booking System (e-CBS) is required.

• Experience driving at the air side/apron is required.

• Experience liaising with local authorities and freight forwarders on cargo related matters is desirable.

• Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Competencies:

• Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Demonstrates openness in sharing information and keeping people informed.