Monitoring, Evaluation and Learning Officer, REGAIN Project

Monitoring, Evaluation and Learning Planning:

• Develop the Monitoring, Evaluation and Learning Plan (MELP) and associated tools.

• Design a project-specific Monitoring, Evaluation and Learning (MEL) plan.

• Develop and refine primary output-level data collection and analysis tools, and orient project delivery staff on their use.

• Work closely with the MEL Coordinator to ensure input and review during planning, implementation, and reporting of MEL activities.

Data Collection and Management:

• Develop and pilot data collection and reporting tools for MEL.

• Design and manage project databases.

• Lead digital profiling of project participants.

• Coordinate data collection by the project delivery team and support integration of routine data collection into daily activities.

• Develop a dynamic, interactive online database with built-in dashboards.

• Work with the MEL Coordinator to develop appropriate picture-solution technologies to enhance process monitoring.

• Orient Village-Based Advisors (VBAs) on data collection and reporting.

• Gather routine outcome and performance indicator data and update project databases.

• Compile and aggregate indicator tracking data and update the Performance Monitoring Plan (PMP) table.

• Conduct routine quarterly field monitoring visits to support project delivery and adaptation.

Capacity Building and Support:

• Orient project staff, partners, and VBAs on the MELP and data collection and reporting tools.

• Conduct support supervision and mentorship visits as part of the integrated project team.

• Provide M&E supervision and mentorship to implementing partners, VBAs, and groups.

• Provide continuous M&E support (onsite and online) and share emerging M&E updates with staff, partners, and VBAs.

• Build capacity of communities, VBAs, partners, and staff in data collection, management, analysis, and results-based monitoring principles.

Data Quality Assurance:

• Conduct annual Data Quality Assessments (DQA) and internal data quality reviews.

• Carry out internal quarterly programme reviews for process monitoring.

Performance Reviews and Evaluations:

• Lead the annual Project Performance Review (PPR) and ensure integration of conclusions and action points into future planning.

• Participate in quarterly Joint Results Review Committee (JRRC) meetings.

• Conduct quarterly community feedback meetings and produce community feedback reports.

• Conduct and submit baseline, mid-term, and end-line evaluation reports.

• Lead annual beneficiary surveys.

Reporting and Results Measurement:

• Lead regular reviews of the project logframe and data collection plans to ensure required indicators are collected at appropriate frequency and timing.

• Analyze project data and support evidence-based decision-making.

• Participate in preparation of quarterly and annual project reports, ensuring timely cleaning and analysis of output and outcome data.

• Upload data into the AGRA online reporting system (AMIS).

• Participate in writing the final project report.

Knowledge Management and Learning:

•   Work with the MEL Coordinator to ensure consistency in indicator reporting across the REGAIN Project and alignment with Farm Africa knowledge management systems.

•   Review and refine the project knowledge management plan.

•   Track development and dissemination of knowledge products to relevant audiences.

•   Capture and share lessons learned, success stories, and impact narratives through knowledge products.

•   Track progress on learning questions and studies, identifying areas of success and improvement.

•   Support adaptive management by helping project teams implement lessons learned.

•   Maintain a centralized repository of MEL data, reports, and learning materials.

•   Facilitate internal and external learning events to share insights and promote replication.

Organizational Contribution and Representation:

•  Play a key role in delivering the wider objectives of the AGRA project and Farm Africa’s work in Uganda.

•  Participate in project team meetings as requested by the Project Manager.

•  Review and contribute to development of project and organizational presentations, reports, and publications related to M&E and knowledge management.

•  Support implementation of the project visibility strategy in line with donor guidelines.

•  Contribute to relevant forums to share M&E and knowledge management experience and strengthen Farm Africa’s expertise.

•  Maintain regular and effective communication with the wider project team and Uganda Country Office.

•  Act as an ambassador for the project and Farm Africa by hosting visitors, speaking at workshops and conferences, and engaging donors and officials when required.

•  Contribute to development of relevant Farm Africa strategies.

These essential functions are not intended to provide a complete statement of all duties. Employees may be required to perform other job-related duties as assigned. All responsibilities are subject to established performance goals and targets