Logistics Manager job at ZOA | Apply Now

Strategic Contribution:

• Lead the development and implementation of the country-specific Procurement Annex in collaboration with the Finance and Programme teams.

• Manage the process for framework agreements and preferred suppliers for goods and services across all field offices.

• Consolidate procurement plans on an annual, half-yearly, or quarterly basis in coordination with logistics and programme staff.

Procurement:

• Ensure compliance with procurement systems and procedures, and manage procurement activities.

• Lead procurement processes to ensure value for money and compliance with ZOA policies, donor requirements, and local regulations.

• Establish and manage procurement committees, providing capacity-building support as needed.

• Provide technical advice during bidding processes and other procurement activities.

• Manage procurement data and offer strategic insights for decision-making and improvements.

• Monitor supplier performance and ensure contract compliance.

• Ensure timely payments to vendors in collaboration with the Finance team.

Logistics and Fleet Management:

• Oversee ZOA fleet management, ensuring compliance with standard operating procedures.

• Manage vehicle registrations, insurance, maintenance, and monthly reporting of mileage, fuel consumption, and repair costs.

• Ensure vehicles and motorcycles are roadworthy and meet safety standards.

• Administer fuel card usage and coordinate driver and rider training.

• Oversee vehicle rentals, including lease tracking and payment.

IT Support:

• Oversee ZOA Uganda’s internet subscriptions and ISPs, ensuring efficient usage and setting limits when necessary.

• Coordinate IT support in collaboration with ZOA HQ and ensure the maintenance of IT assets.

• Ensure timely purchasing of IT equipment for the country office.

Stores and Asset Management:

• Safeguard all ZOA assets and maintain an updated asset register in collaboration with administrators and the Finance manager.

• Lead asset disposal processes and ensure the proper registration of procured items.

• Regularly update the asset list and manage the disposal of obsolete assets.

Risk Management and Compliance:

• Manage procurement and contractual risks in line with ZOA policies and standards.

• Ensure transparency and integrity in the procurement process, mitigating risks such as fraud and conflicts of interest.

• Support audit processes and respond to audit findings.

• Ensure compliance with ZOA’s safeguarding policies and maintain a “Do No Harm” approach.

Management and Leadership:

• Foster teamwork and provide leadership to the procurement and logistics team.

• Role-model ZOA’s values, including faithfulness, stewardship, and integrity.

• Set clear expectations and conduct performance reviews for direct reports.

Capacity Development and Training:

• Identify capacity-building opportunities and mentor logistics staff.

• Provide training for local partners on compliance with ZOA procurement policies and donor requirements.

• Support the recruitment and onboarding of logistics staff.

Safety and Security:

• Review quarterly security assessments and collaborate with the Country Director (CD) and Programme Managers (PGMs) to assess new areas of operation.

• Lead the annual revision of the Local Security Plan and ensure staff awareness of security procedures.

• Oversee security equipment and maintain communication systems in good working condition.

• Provide contextual security insights and advice to the country management team.

Accountability:

• Sensitize stakeholders on feedback and complaint mechanisms.

• Ensure complaints are documented and addressed following correct reporting procedures.

• Uphold ZOA’s code of conduct and safeguarding policies in project implementation.