Junior Administrative Specialist, PREEEP job at GIZ | Apply Now

Responsibilities:   

The Junior Administrative Specialist will be responsible for:

• Dealing with all questions arising in this area.

• Identifying relevant problems and issues and assisting in formulating implementation-oriented solutions.

• Further developing instruments and assisting in introducing innovation and change.

• Managing knowledge by disseminating and documenting know-how, experience and information.

Specific Tasks

• The Junior Administrative Specialist performs the following tasks:

• Managing the daily cash fund

• The junior accounting professional.

• Responsible for cash based on the vouchers collected daily.

• Reconciles the cash book and cash account daily.

• Reports any surplus or shortfall in cash.

• Reports without delay if the cash holding reaches a minimum level.

Financial services

• Assists with creditor and debtor administration, including local subsidies and agreements with national appraisers.

• Make daily posting to both the cash and bank ledger accounts.

• Prepares transfers and/or other bank documents and checks these before execution.

• Makes monthly payments and foreign currency transactions and optimises these.

• Is responsible for administrative aspects of financial management, e.g. bank withdrawals, direct debit orders.

• Checks unexpected entries to all office bank accounts.

General services

• Photocopies and scans documents as needed.

• Reports without delay to the person responsible for accounting on all problems in financial administration and compliance with rules.

• Is responsible for filing financial administration documents and treating confidentially.

Other Duties/Additional Tasks

• Perform other duties and tasks at the request of management.