Human Resource Assistant (HRA)

Attendance & Time Management

• Monitor staff attendance and punctuality (permanent and casual workers).

• Prepare detailed daily, weekly, and monthly attendance reports.

• Follow up on absenteeism, lateness, and shift anomalies; escalate concerns to HR Manager.

• Track contract expirations, confirmations, and probation evaluations.

Wage & Payroll Support

• Verify and compile attendance records for weekly casual wage processing.

• Assist in preparing monthly payroll inputs—salaries, allowances, bonuses, deductions.

• Ensure timely submission of statutory payments (NSSF, PAYE, LST, etc.).

• Address payroll-related queries while maintaining confidentiality.

Recruitment & Onboarding

• Post job ads, screen applicants, and coordinate interview logistics.

• Draft offer letters, contracts, and employment documentation.

• Facilitate new staff orientation and ensure a smooth onboarding process.

• Conduct background checks and manage recruitment paperwork.

Employee Records & Documentation

• Maintain accurate digital and physical employee files.

• Regularly audit records for completeness and compliance.

• Digitize records using HRIS (Mermidon).

• Archive exited staff files and ensure easy retrieval when needed.

Leave & Exit Management

• Track and update leave balances and approvals.

• Support exit clearance procedures and compute final dues.

• Conduct exit interviews and compile staff exit feedback reports.

Disciplinary & Performance Processes

• Draft disciplinary letters and support documentation of hearings.

• Track performance reviews and appraisal schedules.

• Report cases of misconduct or underperformance to HR leadership.

Staff Welfare & Employee Relations

• Act as the first point of contact for staff HR-related inquiries.

• Support staff wellness and engagement activities.

• Assist with conflict resolution and workplace harmony initiatives.

Compliance, Training & Reporting

• Ensure HR practices comply with labor laws and company policies.

• Coordinate in-house and external training programs.

• Prepare HR metrics and reports (turnover, absenteeism, headcount, etc.).

• Support HR audits and contribute to process improvements.

• Bachelor’s degree in Human Resource Management, Business Administration (HR option), or related field.

• 1–2 years of hands-on HR experience, preferably in manufacturing or industrial settings.

• Familiarity with Ugandan labor laws and employment regulations.

• Prior experience with HRIS (e.g., Mermidon) is an added advantage.

• Working knowledge of payroll and employee onboarding is preferred.

Key Competencies

• Excellent communication and interpersonal skills.

• High levels of confidentiality, integrity, and professionalism.

• Strong organizational and record-keeping abilities.

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Ability to prioritize, multitask, and meet deadlines.

• Team player with a proactive attitude and attention to detail.

Expected Outcomes

• Accurate employee attendance, payroll, and leave records.

• Compliance with HR documentation and procedures.

• Improved employee onboarding and engagement.

• Efficient handling of HR queries and staff concerns.

• Reliable support for audits, training, and disciplinary matters.

Working Conditions

• Full-time position based at our Nalukolongo Head Office.

• Interactions with cross-functional teams—production, logistics, and admin.

• Occasional long hours during audits, payroll, or disciplinary reviews.

• Occasional field visits or external stakeholder engagements.

• Requires strict adherence to confidentiality and company policies.