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Human Resource and Administrative Assistant job at International Rescue Committee (IRC) | Apply Now
Are you looking for Human Resource jobs in Uganda 2024 today? then you might be interested in Human Resource and Administrative Assistant job at International Rescue Committee (IRC)
About the Organisation
The International Rescue Committee (IRC) is a global humanitarian organization dedicated to helping people whose lives and livelihoods are shattered by conflict, disaster, and climate change to survive, recover, and regain control of their futures. Founded in 1933 at the call of Albert Einstein, the IRC has grown into a highly respected non-governmental organization, consistently recognized for its rapid response, effective programming, and commitment to innovation in humanitarian aid.
With operations in over 40 countries and offices in major cities worldwide, the IRC employs thousands of professionals and volunteers, fostering a dynamic and inclusive work culture that values diversity, resilience, and impact-driven solutions. The organization offers a wide range of job opportunities, from emergency response roles to long-term development initiatives, with flexible work arrangements to accommodate various needs.
Emphasizing innovation, the IRC leverages data-driven approaches and technology to enhance its service delivery, addressing critical issues such as health, education, economic recovery, and refugee resettlement. Rooted in core values of integrity, accountability, service, and equality, the IRC upholds a strong commitment to corporate social responsibility, partnering with governments, businesses, and local communities to create sustainable solutions for vulnerable populations. Through its pioneering efforts in crisis response and advocacy, the IRC continues to shape the future of humanitarian aid. For more information, visit their official website at www.rescue.org.
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.
Twajiji, Yumbe, Uganda
Full Time
Job Title
Human Resource and Administrative Assistant job at International Rescue Committee (IRC)
International Rescue Committee (IRC)
Job Description
Job Title: Human Resource and Administrative Assistant (Fresher US NGO Jobs)
Organisation: International Rescue Committee (IRC)
Duty Station: Twajiji Village, Yumbe District, Uganda
Reporting to the HR/Admin Officer Bidibidi, the HR Assistant is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Bidibidi Office.
Duties, Roles and Responsibilities
Human Resource
Recruitment
Assist generally in the human resource activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC Bidibidi.
Maintain a recruitment resource database (CVs).
Staff Contracts
Draft and track of Staff Contracts/COS with the support of HR/Admin Officer.
Prepare the IRC staff list monthly in liaison with the HR/Admin Officer for Bidibidi/Yumbe.
Ensure an up to date filing system with all staff personnel information for easy and quick retrieval.
Medical Insurance and GPA
Submit and track medical forms for the newly recruitment staff at Bidibidi Office
Provide support to staff, follow up and report any issues staff are facing with the medical service providers.
Staff Leave
Maintain employee’s database for employee leave, employee performance evaluation and staff training tracking sheets.
Exit Management
Prepare exit evaluation grid, collate results, and provide copies to relevant managers in liaison with the HR & Admin Officer.
Reporting
Prepare monthly reports for Bidibidi.
Maintain the leavers and departure trackers monthly.
In liaison with the HR and Admin Officer –Bidibidi/Yumbe, prepare monthly payroll information for staff and forward to the Country HR Lead for payroll processing in a timely manner.
Timesheets
Maintain and update the timesheet tracking database for national staff in Bidibidi/Yumbe and file all timesheets appropriately.
Support with the online system (PROMISE) leave and Timesheet management for all staff.
Administration
Attending the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc) including telephone bills.
Under the supervision of HR and Admin officer, prepare monthly cash projections for the Human Resources/Admin Department.
Support with accommodation booking for guests, track visitors to your field site and prepare payments.
Maintain employee’s database for employee leave, employee performance evaluation and staff training tracking sheets.
Ensures OADF forms/Templates are replenished and updated.
Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Qualifications:
University studies/ Higher education in Human Resources, Business administration or any other related course.
At least 2 years of experience in similar position.
Proven skills in administration and human resources management.
Strong organizational, interpersonal skills.
Good administrative skills.
Strong written and oral English communications skills.
Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook.
Must be able to work independently while being a strong team player.
Strong skills in collaboration with multi-cultural and diverse teams.
A team builder with excellent people skills; must be culturally sensitive.
How to Apply
All suitably qualified candidates are encouraged to apply online at the link below
Deadline: 4th December 2024
