Executive Assistant

• Oversee general office administration to ensure a clean, organized, and well-equipped office environment

• Manage the calendar of the Head of Department

• Schedule and coordinate appointments, meetings, and inland travel for departmental staff

• Answer and direct phone calls; provide general support to visitors

• Prepare and amend documents including correspondence, reports, memos, and emails

• Ensure proper maintenance and secure storage of administrative records and project documents

• Requisition and maintain office supplies for the department

• Manage office logistics including transport coordination, deliveries, and supplies

• Organize and support project meetings, workshops, and other departmental events

• Receive, sort, and distribute incoming correspondence

• Perform data entry and maintain up-to-date records

• Provide backup support to the Front Office Administrator

• Perform any other administrative duties as assigned

Minimum Qualifications:

• Honours Bachelor’s degree in Social Sciences, Arts, Development Studies, Public Administration, Social Administration, Business Administration, Secretarial Management, Administrative Secretary, or a related field

Experience:

• Minimum of three (3) years' relevant experience as an administrative assistant, virtual assistant, or office administrator

Competencies and Skills:

• Proficient in office management systems and standard equipment

• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)

• Strong organizational, planning, written, and verbal communication skills

• Excellent time management skills and the ability to prioritize multiple tasks efficiently

• Professional demeanor, reliability, and attention to detail

Age Requirement:

• 25 to 35 years