Estates Officer job at Uganda National Oil Company - UNOC | Apply Now

ESSENTIAL DUTIES:

• Implement and monitor administrative and facility management plans, processes, policies, and procedures; suggest improvements where necessary.

• Support compliance with in-country occupational health and safety regulations, as well as HQSE-related legislation, ensuring UNOC's adherence.

• Collaborate with Corporate Affairs to manage space planning and office branding in accordance with company guidelines.

• Ensure a safe and conducive working environment for all employees, aligning with UNOC standards and legal requirements.

• Coordinate repairs and maintenance of general office services, including office block repairs, air conditioning, telephone systems, and more.

• Develop terms of reference, bills of quantities, and specifications for works, services, and supplies related to administration and facilities management.

• Effectively manage contracts and vendor relations for administrative support and facilities services.

• Oversee the timely delivery of cleaning and fumigation services in line with service level agreements (SLAs).

• Manage office premises effectively, including handling new locations, lease renewals, relocations, renovations, and contract terminations.

• Develop and monitor budgets to ensure services are delivered within the financial estimates.

• Prepare bills of quantities and terms of reference for tenders/quotations.

• Ensure accurate billing and payment to external service providers based on completed work and contractual terms.

• Identify and assess risks related to administration, including maintenance and project management, to implement effective risk and loss management strategies.

• Prepare and implement schedules for various maintenance activities, such as servicing, carpet cleaning, painting, and repairs of office furniture and fixtures.

• Develop maintenance schedules for electrical and mechanical equipment, including air conditioning systems, generators, power room equipment, pumps, and UPS systems.

• Prepare operational plans for managing central office services such as utilities, cleaning, waste disposal, and parking.

• Ensure smooth movement of office items and equipment within the office premises.

• Plan and implement best practice processes to enhance operational efficiency, including cost-reduction and space optimization initiatives.

• Perform any other duties as assigned by the supervisor(s).