Director of Finance and AdministrationNew!

• Ensure accounting books are closed on deadline and that monthly financial reporting documentation is checked, approved and submitted to the US project finance officer.
• Monitor programme expenditure and update project budget, pipelines, accruals, financial reports and spending projections monthly with the programmes team.
• Review monthly requests for funds from the US office so the project has sufficient resources for operations.
• Work with the Chief of Party to manage high-risk issues and potential financial liabilities, escalating to the US office where needed.
• Establish and oversee financial management systems, procedures and controls, and apply the Field Finance, Procurement, Grants and QuickBooks manuals.
• Train finance and administrative staff on tools, policies and procedures, and support updates to project manuals.
• Carry out internal compliance assessments and record findings in the risk register and issues log.
• Review monthly tax returns, annual income tax and VAT affidavits, payroll and statutory withholdings for compliance with Kenyan requirements.
• Review sub-awardee financial reports and budgets for adherence to USG cost principles.
• Lead and coordinate internal, donor and statutory audits, and drive timely resolution of audit findings.
• Establish anti-fraud controls, oversee fraud risk assessments and coordinate investigations of suspected fraud, waste or abuse.

Qualifications & Experience:

• Bachelor's degree in Accounting or Finance or equivalent; a Master's degree is preferred.
• Minimum eight years of relevant work experience, including at least five years of progressively responsible finance and operations management on USG-funded programmes.
• Experience overseeing procurement, grants, administration and finance functions on a USG-funded project.
• Strong knowledge of USG requirements for financial management, cost allowability, procurement and subaward administration.
• Experience managing finances of large projects above USD 15 million, including budgeting, expenditure monitoring, cash flow forecasting and monthly reporting.
• Working knowledge of Kenyan statutory requirements on taxation, payroll, employment and organisational operations.
• At least three years of experience managing risk and compliance with an international NGO.

Skills & Competencies:

• Advanced proficiency in Microsoft Excel and experience with QuickBooks or a comparable accounting system.
• Strong financial analysis skills, sound professional judgement and attention to detail.
• Demonstrated ability to communicate risks clearly and recommend practical solutions.
• Fluency in English and Swahili, both oral and written, is required.
• Collaborative team player able to build trust with colleagues, partners and the US office.