​

1. Purchasing & Dispatch

• Ensure all coffee is purchased, paid for, stored, and dispatched strictly in line with company standards and procedures.
• Execute all purchases in accordance with requirements and instructions issued by CWH Management.
• Ensure timely dispatch of coffee to CWH, minimizing delays, losses, and quality risks.

2. Team Leadership & Conduct

• Provide effective leadership within the unit by leading by example and upholding the highest standards of integrity, professionalism, and competence.
• Supervise unit staff and ensure compliance with company policies, procedures, and ethical standards.
• Manage misconduct in line with approved procedures and escalate all serious or unresolved issues to CWH Management.

3. Quality Assurance

• Ensure that all coffee purchased conforms to approved moisture analysis limits, grading standards, and applicable penalties.
• Conduct coffee analysis strictly in line with approved cutting, grading, and quality specifications issued by CWH Management.
• Ensure all quality-related paperwork and processes are accurately completed, regularly reviewed, and properly monitored.
• Immediately report any quality discrepancies, errors, or non-conformities to Management.

4. Storage & Stock Management

• Ensure that all coffee stored at the unit is stacked, labelled, and stored correctly, preventing deterioration in quality or loss of weight.
• Regularly inspect storage conditions and take immediate corrective action where poor stacking or storage is identified.
• Maintain clean, safe, and well-organized storage facilities always.

5. Documentation & Reporting

• Ensure all unit paperwork, records, and reports are completed accurately, consistently, and on time.
• Share required reports and documentation with relevant roles at CWH in line with reporting schedules.
• Maintain proper filing and traceability of purchasing, quality, and dispatch records.

6. Coffee Mobilisation & Market Intelligence

• Ensure customers receive high-quality service when delivering coffee to the company.
• Maintain a strong field presence and up-to-date knowledge of coffee availability, crop size, customer behaviour, competitor pricing, hulling factory operations, and weather conditions.
• Collect and share daily market and field intelligence with CWH Management to support purchasing and pricing decisions.

7. Measuring Devices & Equipment Control

• Ensure all measuring devices and control tools are handled, used, and maintained in line with manufacturer and company guidelines.
• Ensure regular calibration of key quality devices, including moisture meters and weighing scales.

8. OTHER

• All other Unit related work will fall under your general supervision e.g. Bank balances, Unit vehicle supervision, Unit fuel expenditure, casual labor expenditure, Imprest expenditure, Unit security, measuring devices, Unit property rentals and accommodation, hired transport and regional weather surveys etc.

9. ADDITIONAL:

• You will also carry out other tasks or jobs as Coffee Buyer not detailed above that may be reasonably requested by you by Management.