Assistant Fleet Management OfficerNew!

Description (Public)

The Fleet Management Assistant supports the fleet unit under the Finance and Administration department, keeping the institutional fleet safe, efficient and economical through records, fuel controls, maintenance follow up and dispatch coordination.

Duties, Roles and Responsibilities

Deputise for the fleet management officer in their absence.
Follow up approvals and local purchase orders for fleet-related procurement and finance works.
Generate weekly and monthly fleet operational reports.
Enter data for works, tyre dressing and vehicle repairs and keep records for traceability.
Verify that invoices tally with purchase orders and quotations before payment.
Check, verify and record fuel accountabilities from upcountry and Kampala offices.
Review fuel tracker mileage reports for fuel usage and driver behaviour and resolve accountability queries.
Ensure safety standards are followed and safety equipment is installed in every vehicle.
Coordinate fleet training on safety, repair techniques and defensive driving.
Supervise driver dispatch, coordinate movements and schedule rotations.
Update vehicle mileage logbooks and maintain transport paperwork.
Inspect hired and institutional vehicles for serviceable and mechanical fitness and follow up servicing.

Qualifications, Education and Competencies

Qualifications & Experience:

At least a diploma in Mechanical Engineering, Logistics Management or a relevant field.

Skills & Competencies:

Outstanding organisational skills.
Leadership, supervisory and negotiation skills.
Notable record keeping for key fleet tasks.
Experience in vehicle assessment.
Report writing and ability to interact at all levels of management.
Knowledge of the highway code, vehicle mechanics and maintenance management.

How to Apply

About Infectious Diseases Institute (IDI)

The Infectious Diseases Institute (IDI) is a leading center of excellence in infectious disease research, prevention, and treatment, dedicated to strengthening healthcare systems and improving lives in Uganda and beyond. Renowned for its impactful work in HIV/AIDS, tuberculosis, malaria, and emerging infections, IDI has earned global recognition for its cutting-edge research, clinical care, and capacity-building initiatives. The institute fosters a collaborative and inclusive work culture, attracting top talent in healthcare, research, and administration while offering professional development opportunities, competitive benefits, and flexible work arrangements. Established in 2002 as part of Makerere University, IDI has evolved into an independent organization at the forefront of medical innovation, leveraging technology and data-driven solutions to enhance disease surveillance and response. With operations spanning Uganda and regional collaborations across Africa, IDI serves millions through its extensive network of clinics, training programs, and public health interventions. Guided by values of integrity, excellence, innovation, and service, the institute remains committed to addressing pressing health challenges while driving sustainable community impact. Its Corporate Social Responsibility (CSR) efforts focus on strengthening local healthcare infrastructure, promoting public health education, and supporting vulnerable populations. For more information, visit www.idi-makerere.com.