Administrative Assistant

• Organize and maintain files and records
• Prepare and organize for Departmental meetings, taking minutes as required
• Receive, enter, process and manage exams and results of students
• Assist in organizing the Dean's diary including internal and external commitments
• Handle all external and internal office telephone, emails and other correspondence
• Oversee and carry out day-to-day administrative functions
• Participate in the planning and budgeting process for the unit
• Maintain correspondence between the SRPGS, Faculties and other Departments
• Raise and prepare the Department's request for funds
• Furnish students and staff with postgraduate documentation
• Handle postgraduate students' matters, especially those concerning academic welfare

Qualifications & Experience:

• A first-class Bachelor's degree from Uganda Christian University
• Should have graduated not more than five years ago
• Working experience in a busy office environment performing similar tasks is an added advantage
• Experience in taking minutes is an added advantage

Skills & Competencies:

• Good computer skills (Word, Excel, Access, PowerPoint and internet)
• Good interpersonal skills, especially with students, staff and visitors
• High integrity and excellent work ethic
• Ability to work under pressure with minimal supervision to meet deadlines
• Must be a committed and practicing Christian