Administrative Assistant job at SOS Children’s Villages | Apply Now

Managing Front Desk Operations:

• Respond to general phone inquiries in a professional and courteous manner.

• Direct inquiries to appropriate staff and reply to general information requests.

• Greet clients, suppliers, and visitors professionally and ensure they are assisted appropriately.

• Manage courier deliveries and ensure their accurate distribution.

• Maintain an updated office telephone directory.

  
  

Providing General Office Administrative Support:

• Procure project investment items and office requirements following organizational policies.

• Manage petty cash, submit accountabilities to the finance department, and adhere to financial procedures.

• Maintain and update office inventory, ensuring all equipment and furniture are in good working condition.

• Organize travel, meetings, and other logistical arrangements for staff.

• Ensure proper coding, filing, and backup of office materials and electronic files.

• Manage office supplies, ensuring sufficient stock of stationery, cleaning materials, and other essentials.

• Support the organization of special functions, meetings, and workshops.

Coordinating Secretarial Services:

• Prepare important communications, meeting agendas, and minutes.

• Issue notices and reminders for appointments and meetings.

Ensuring High Standards of Efficiency and Organization:

• Supervise the Office Assistant, driver, and security team, ensuring high performance and cleanliness.

• Regularly assess the office environment and propose improvements for cleanliness and functionality.

• Ensure compliance with administrative practices and recommend upgrades as needed.

Safeguarding:

• Promote and uphold safeguarding practices for children and visitors in all office operations.