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About the Organisation
Quality Chemical Industries Limited (QCIL) is one of Uganda’s leading pharmaceutical manufacturing companies, dedicated to producing high-quality medicines that meet both national and international standards. We are seeking a qualified, detail-oriented, and proactive individual to lead our documentation team within the Quality Assurance (QA) department.
Team Leader – Documentation job at Quality Chemical Industries Limited (QCIL) | Apply Now
Uganda
Are you looking for Management jobs in Uganda 2025 today? then you might be interested in Team Leader – Documentation job at Quality Chemical Industries Limited (QCIL)
Full Time
Deadline:
15 Jul 2025
Job Title
Team Leader – Documentation job at Quality Chemical Industries Limited (QCIL)
Quality Chemical Industries Limited (QCIL)
Job Description
Job Title: Team Leader – Documentation
Company: Quality Chemical Industries Limited (QCIL)
Department: Quality Assurance
Location: Uganda
Reports to: Quality Assurance Manager
Application Deadline: Tuesday, 15th July 2025
Job Purpose
The Team Leader – Documentation will provide strategic leadership and oversight for the management, development, and control of GMP documentation. This role ensures that all documentation processes comply with regulatory standards and support the effectiveness of QCIL’s Quality Management System (QMS).
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Interested candidates should send their cover letter, detailed CV, and academic documents in a single PDF file to:
Deadline: Tuesday, 15th July 2025
Note: Only shortlisted candidates will be contacted. QCIL is an equal opportunity employer. Any form of lobbying will result in automatic disqualification.
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How to Apply
1. Leadership & Documentation Oversight
Provide direction in the development and implementation of GMP-compliant documentation processes in line with regulatory requirements and company policies.
Supervise the Documentation team responsible for SOPs, batch records, protocols, logbooks, and other QA-related documents.
2. Document Control & Lifecycle Management
Manage both electronic and paper-based document control systems, overseeing document creation, review, approval, distribution, retrieval, archival, and disposal.
Ensure timely updates and revisions to documents throughout their lifecycle in compliance with current regulations.
3. Quality Management System (QMS)
Lead the continuous improvement of the QMS, integrating risk-based approaches and industry best practices.
Coordinate SOP development and revisions in collaboration with subject matter experts (SMEs) across departments.
4. Training & Change Management
Oversee GxP training programs and maintain accurate training records.
Manage change control documentation, including request logs, implementation tracking, and closure.
5. Validation & Qualification Documentation
Support Computerized System Validation (CSV) activities and oversee documentation for equipment and process qualifications.
6. Metrics, Reporting & Compliance
Monitor key performance indicators (KPIs) for documentation and prepare regular compliance reports.
Establish document archival and retrieval procedures to ensure audit readiness and quick access during inspections.
7. Issuance & Control
Ensure proper issuance and version control of operational formats and logbooks across all departments.
8. Risk & Continuous Improvement
Oversee documentation-related risk management initiatives and lead efforts to streamline and enhance document control systems.
9. Cross-functional Collaboration
Work closely with teams in QA, QC, Manufacturing, Regulatory Affairs, Engineering, and Stores to align documentation with operational goals.
10. Audit Preparedness
Ensure full preparedness for internal and external audits, serving as a key point of contact for documentation during inspections.
SERVICES
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RESIDENTIAL
Bachelor’s degree in Industrial Chemistry, Chemical Engineering, Pharmaceutical Science, Science Technology, or Pharmacy.
Minimum of 5 years’ experience in a pharmaceutical manufacturing environment, with at least 2 years in a supervisory or team leadership role.
Skills and Competencies
Deep understanding of GMP and good documentation practices.
Strong experience in SOP writing, reviewing, and control of Batch Manufacturing Records (BMRs).
Proficiency in electronic document management systems (DMS) and MS Office.
Excellent organizational, analytical, and time-management skills.
Strong leadership and interpersonal skills with the ability to coordinate across departments.
High attention to detail and commitment to regulatory compliance.
Ability to perform under pressure and manage competing priorities.
