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Procurement:

• Support procurement team in local, regional and international order management, through strategic sourcing according to MSF procedures and guidelines.

• Receive, prepare and submit to the procurement supervisor for review all Invoices and Procurement documents fully compliant with the MSF procedures and regulations, before processing payment.

• Participate in entering data for tendering or market assessment processes.

• Upon Completion of the Procurement Processes, file and archive the arising documents.

• Taking minutes of departmental meetings.

• Assist Procurement supervisor and her Assistant in raising quotations, quotation analysis and preparing procurement documents.

• Local order confirmation to suppliers.

• Participate in ERP data entry, cleaning and management.

• Sharing order monitoring updates with field teams according to the available chronogram.

Warehousing- Stock Management

• Receiving items when delivered by suppliers and confirm delivery is according to LPO issued.

• Support in Dispatch of consignment to field location, preparing shipping documents. Follow up with field locations on receipt of the items and submission of signed delivery orders from the field.

• Participate in both mid and end year physical stock taking, inventory and reconciliation.

• With the help of warehouse supervisor and project supply chain manager, plan and do flash inventory, ensure that the report is analysed, signed and achieved.

• Preparation and maintenance of stores records according to MSF standards.

• Weighing of all consignment to be shipped to the field before handing them to the contracted shipping agent/transporter.

Transport and Customs

• Support Transport Team on updating cargo follow up information (on the board – computer file)

• Support in preparing internal documents required for importation and exportation of commodities.

• Participating in loading and offloading of international orders imported, in transit as well as Exports.

• Filing and achieving transport and customs related documents.

• Supporting transport and customs department by updating the field on all planned shipments.

• As delegated by the transport and customs supervisor, capture and release customs entry for transit and exports using Asycuda world.

• Support in Dispatch of consignment to field location

• Any other delegated tasks