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Kampala, Uganda

Full-time

Deadline: 

December 21, 2023 at 2:00:00 PM

About the Organisation

World Vision International is an ecumenical Christian humanitarian aid, development, and advocacy organization. It was founded in 1950 by Robert Pierce as a service organization to provide care for children in Korea. In 1975, emergency and advocacy work was added to World Vision's objectives.

Job Title

Supply Chain Coordinator job at World Vision Uganda

Job Description

To provide Support to world Vision Uganda budget management through strategic sourcing of quality goods and services in a timely manner at the lowest possible cost for clusters and projects in accordance to Supply Chain Management policy and other guidelines to promote child well-being

Duties and Responsibilities

Key Outputs/Responsibilities.

Planning

  • Facilitate annual procurement planning sessions with key stakeholders

  • Consolidate and report on the Procurement Plans

  • Review and update Item Catalog prior to the planning process activity.

  • Coordinate procurement committee meetings


Strategic Sourcing

  • Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Manager. sending bid invitations, follow-up of bids, assist coordinating

  • pre-bid meetings as per the direction from Coordinators and

  • Specialist.

  • Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.

  • Preparation of Procurement Committee submission documents based on the direction given by the SCM Manager


Supplier Contract and Relationship Management

Accurately complete the master data management form (contract/supplier/ item register)

  • Manage record keeping for all contract-related correspondence and documentation (Master Data Management).

  • Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.


Procurement Execution

  • Advise on the RFP/RFQ process for spot buys as required

  • Liaise with Shared Services & Finance to resolve supplier inquiries

  • Release POs to suppliers for spot buys and assigned categories.


Data Management, Analysis and Reporting

  • Collect and organize data from projects and business units.

  • Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV

  • Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.

  • Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.

  • Consolidate all findings and convert them into useful formats

  • as provided by SCM Manager


Process, Procedure and Policy

  • Work with SCM to manager on Internal customer satisfaction

  • Collect data to support performance scorecard reporting

  • (i.e. KPIs)


Control and Compliance

  • Maintain proper filing and record keeping as per the

  • Guidelines set by the management.

  • Track supplier performance record Document procurement and negotiation minutes Centralization of procurement- all procurements under supply chain. 4.100% Block party screening of vendors


Reporting

  • Preparation and submit of timely, accurate and relevant, weekly Monthly, Quarterly and Annual reports.

  • (Open PO’s, status of requests, Framework Agreement status & one of contract status.

Qualifications and Competencies

Qualifications: Education/Knowledge/Technical Skills and Experience.

  • Bachelor’s Degree of procurement

  • CIPs is an added advantage

  • Work experience of 3 years

  • Capacity building/Facilitation skills

  • Analytical skills

  • Customer care skills & and high level of integrity

  • Negotiation skills

  • Excellent communication skills.

  • Thinking Ability

  • Field travels ( 20% to handle field procurements

  • Proficiency in use of procurement system to generate reports and make decision thinking ability

  • The position requires ability and willingness to travel domestically and internationally up to 20% of the time.

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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