Senior Finance Manager, WatSSUP Premium job at a Development Agency | Apply Now

The Senior Finance Manager is responsible for:

• To lead and manage the WatSSUP financial planning, analysis, reporting, and decision-making processes related to financial processes.

• Steer the Programme performance, ensuring financial integrity, and providing leadership to the Finance and Administration team.

• Coordination with the GIZ Country Office and the Finance Manager on the mode of service delivery.

• Ensure dissemination of and compliance with new policies, rules and regulations that emanate from PuR, Country Office, or the Team Leader.

• Provide administrative and financial accounting support and guidance to project partners for efficient implementation of projects.

• Actively participate in the GIZ Administrative Roundtable.

Specific Tasks

The Senior Finance Manager performs the following tasks:

Leadership

• Supervises administrative, logistical staff and other personnel as assigned.

• Takes the lead in the implementation of GIZ PuR within the project and advises the Programme team on the respective GIZ rules and regulations.

• Ensures that the administrative staff understand the assigned tasks and provides content guidance and leadership where necessary.

• Ensure that the output from administrative staff is according to GIZ standards and supports the technical staff.

• Regularly gives feedback to the Administrators regarding their performance and conducts annual staff talks.

• Provide strategic advice to the Head of Programme and Programme Team on cost management/monitoring.

• Ensure that information (e.g., from Country Office) is passed on to Head of Components and Team members.

• Partner with other project finance managers to steer the financial performance.

• Update the entire team on new PuR regulations.

Coordination

• Ensures that information on project administration and financial matters is exchanged between project staff, partners, and other institutions, as necessary.

• Accompanies the Team Leader, Head of Components, or other team members to meetings when necessary.

• Independently visits establishments of project partners to provide project guidance on administrative and financial management accounting and matters to ensure due diligence.

• Coordinate’s consultant activities together with the Technical Advisors and Development Advisors.

Administration

• Overseeing administrative and logistical aspects of project activities (meetings, workshops, travel arrangements, etc.).

• Reviews contract documents in coordination with technical staff and follows up with Country Office.

• Ensures all hard copy and electronic filing is always up to date and securely stored.

• Monitoring national staff leave days under his/her management.

• Capacity build partners and staff members on GIZ regulations on Grant Agreements, Financing Agreements and Local Subsidies.

Finance and accounting

• Lead the team in budgeting, forecasting, and long-term financial planning processes.

• Analyze output performance, financial results, and market trends to support strategic expenditure decision-making.

• Ensure timely, accurate, and compliant financial monitoring and reporting.

• Ensure that all costs are Komp coded in onsite report.

• Ensure that the deadline for Generating BMZ financial report is met.

• Ensure that the deadline for the co-financing report is met.

• Present financial results/overview to executive leadership and Programme staff.

• Assists budgeting of the Programme and the components in close coordination with the financial manager.

• Assists in monitoring funds expenditure in close coordination with the financial manager.

• Implementing GIZ internal control procedures, especially those relating to cash, stock, and payments and applying them in components and regional offices.

• Pre-checks travel advances/settlements statements before they go to the country office.

• Monitors the availability of accessories and stocks and carries out procurement in accordance with GIZ guidelines up to the project internal ceilings.

• Review and guide the process of Local Subsidies quarterly calls for advances by project partners.

• Actively participates in project selection and valuation, audit, and compliance reviews together with the respective Advisor.

• Oversees preparation of local subsidies, finance agreements and local consulting contracts.

• Monitors and follows up on outstanding receivables and liabilities of the project both in the project journal and for transactions done through the office journal and ensures timely costly booking.

• Ensures that all financial transactions are accompanied by complete and accurate supporting information.

• Manages the cash flow and prepares cash flow forecasts in accordance with GIZ rules and regulations.

• Monitors FIMO for the Programme.

• Holds administrative briefings for all new staff (local and expatriate).

Procurement

• Responsible for local procurement (negotiate costs, prepares orders, inspects delivery etc.) including quotation procedures, according to GIZ guidelines.

• Keeps database on suppliers and conducts regular search for alternatives.

• Advise suppliers of defective goods delivered and arrange necessary follow-ups.

• Checks invoices, delivery receipts and other papers and signs them/submit for payment.

• Ensure that project documents are filed according to GIZ filing structure and guidelines.

Risk Management & Compliance

• Ensure compliance with financial regulations, internal controls, and corporate policies.

• Identify financial risks and opportunities, implementing risk management strategies.

Team Management & Development

• Manage, mentor, and develop a team of finance professionals.

• Foster a culture of continuous improvement and operational excellence.

• Other duties/additional tasks

• Be prepared to travel and to undertake further job training related to his/her position and duties, if required. Special training programs shall be identified and selected jointly with Team Leader.

• Perform other duties and tasks at the request of Management.