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Kampala, Uganda



October 20, 2023 at 2:00:00 PM

About the Organisation

Q-Sourcing is a leading HR and business process outsourcing firm that provides comprehensive staffing solutions, workforce management, and consultancy services. They cater to diverse industries including energy, telecommunications, logistics, manufacturing, and agriculture. Renowned for their tailored approach, Q-Sourcing focuses on enhancing organizational efficiency and effectiveness through innovative human resource practices and cutting-edge technology. With a strong commitment to excellence, they support businesses in achieving their goals by offering expert recruitment, training, payroll management, and compliance services.

Job Title

Re-advertised Administrative & Logistics Officer job at Q-Sourcing Limited trading

Job Description

The Administrative and Logistics Officer will be responsible for organizing and maintaining project files and records, keeping systems organized and implement all clerical and administrative duties under the project.

Duties and Responsibilities

Duties and Responsibilities:

  • Responsible for safeguarding all CoCoDev assets and maintaining and updating asset register and submit quarterly asset list to the Finance and contracts officer including asset owner, condition of asset any repairs or maintenance needs ensuring all assets are tagged accordingly

  • Maintain project records and assist in their movement, and develop control processes for efficient management of records;

  • Organize meetings, workshops & training events, including production and distribution of necessary materials, taking and finalizing where required and ensuring clear and efficient filing of the same;

  • Responsible for end month finalizations, bank reconciliations withholding tax work advances, cash reconciliations and maintaining bank ledgers

  • Keep stock of office materials, equipment functionality, stationary, supplies, etc

  • Draft correspondences and other project documents, and perform data entry. recording, printing and filing duties;procurement for various supplies as needed.

  • Manage and request for petty cash replenishment to the finance office: 8) Prepare and raise requisitions

  • Track and monitor all advances to ensure timely retirement

  • Reconcile bank, supplier and service statements on a monthly basis

  • Prepare monthly and quarterly reports and report variance for the NACORI grant 12) Help ensure administrative systems, processes and policies are in line with donor procedures.

  • Responsible for the timely and accurate transactions bookings in both Excel and Sun Systems

  • Supervise the office assistant through regular performance evaluation, capacity development and support

  • Timely filing of NSSF, WHT, LST and PAYE returns.

  • Performing any other relevant duties assigned by the Project Coordinator. Educational

Qualifications and Competencies


  • A Bachelor's Degree in Business Administration, Accounting, Commerce. Social Sciences, Development Studies, or Office Management

  • (Postgraduate qualification in administration is an added advantage

Relevant experience:

  • Must have at least 3 years working experience in administration and logistics in a reputable organization or donor funded project

  • Must have relevant working experience with donar funded projects. (i)Good knowledge of financial and administrative procedures of Donar funded project and Government of Uganda Competencies:

The candidate should have the following competencies:

  • Excellent communication skills both orally and written.

  • Excellent interpersonal and leadership skills.

  • Knowledge of MS office packages.

  • Records? data management skills.

  • Ability to prioritize and plan effectively.

  • Ability to multitask and cope with pressure at work.

  • Good Customer and interpersonal relations

  • Highest degree of Integrity and Honesty.

How to Apply

Interested candidates should submit their applications, accompanied by a detailed CV. copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees, contact details (e-mail, telephone).
Visit the Q-sourcing Website to apply.

Note: Deadline for applications is not later than 05:00pm, 20 October, 2023 Only shortlisted applicants will be contacted.




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