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Job Summary

Job Title:
Project Coordinator
Employer:
RACG
Location:
Nairobi, Kenya
Country:
Kenya
Contract Type:
Full Time
Job Category:
Construction and Engineering Jobs
Number of Positions:
1
Deadline:
Saturday, 13 September 2025

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About the Organisation

RACG is a Kenyan recruitment & executive search firm partnering with high-growth organizations across East Africa. This role supports a market-leading wood products manufacturer delivering interior fit-out solutions (doors, floors, cabinets, wardrobes) where safety, quality, and on-time delivery are paramount.

Project Coordinator job at RACG | Apply Now

Nairobi, Kenya

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Are you looking for Engineering jobs in Kenya 2025 today? then you might be interested in Project Coordinator job at RACG

Full Time

Deadline: 

13 Sept 2025

Job Title

Project Coordinator job at RACG

RACG

Job Description

You will act as the primary point of contact for site coordination, maintaining the Program of Works, leading toolbox meetings, tracking progress and issues, and driving timely deliveries. You’ll coordinate labeling and documentation with Design, run daily QC checks and client inspections, evaluate installer performance, manage special deliveries (granite, mirrors, electrical), and submit weekly labour budget and performance reports. The role requires rigorous documentation (Teams/email logs, photos/videos), fast issue resolution (≤24 hrs), and proactive stakeholder engagement across office, plant, stores, and site teams.

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How to Apply

Duties, Roles and Responsibilities

Applications are managed via the AfriCareers Jobs Portal:

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  3. Existing users: Log in and update your profile if needed

  4. Go to the "Jobs" tab

  5. Read the detailed job description 

  6. Submit your application via the jobs portal

  7. Track progress under "My Applications" tab

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ONLY ONLINE APPLICATIONS:

Interested and qualified candidates are advised that all applications should be submitted online.

To apply please click on the APPLY button below.

Site & Communication Management

  • Coordinate activities end-to-end—from plant to site installation.

  • Log and track all communications/requests (Teams/email); serve as site POC.

Program & Reporting

  • Update Program of Works; issue daily/weekly progress reports.

  • Log daily completed items; report attendance, materials used, units worked, delays.

Toolbox Meetings

  • Lead toolbox meetings Mon & Fri; co-host Wed with Project Manager.

  • Align on schedules/deliveries; escalate non-compliance.

Site Issues & Rework

  • Maintain Site Issue Book with photos/updates; resolve issues within 24 hrs.

Material & Delivery Management

  • Ensure delivery of required materials within 24 hrs of request.

  • Coordinate lift timings/delivery slots (Thu–Sat for key items).

  • Liaise with stores/office for dispatch accuracy.

Labeling & Documentation

  • Coordinate labeling with Design; verify stickers vs. floor plans; correct/report errors pre-delivery.

Quality Control

  • Conduct daily QC inspections; maintain QC reports.

  • Book/manage 2–3 client QC inspections weekly; prevent repeat issues across floors.

Finished Goods & Installation Prep

  • Ensure damage-free delivery and correct placement.

  • Prepare accessory kits by Saturday for Monday installation.

Special Deliveries

  • Schedule/oversee granite, mirrors, electrical item deliveries.

Team Performance Evaluation

  • Rate installation teams weekly (speed, quality, punctuality, technical skill); maintain templates and improvement actions.

Floor Completion & Work Evaluation

  • Manage floor sign-offs/client approvals; submit evaluations for payment.

  • Clarify inspection roles and document liability for delays.

Labour Budget Tracking

  • Submit weekly labour budget; compare planned vs. actual; flag extra costs/delays.

Project Coordinator job at RACG

SERVICES

COMMERCIAL

SERVICES

INDUSTRIAL

SERVICES

RESIDENTIAL

Qualifications, Education and Competencies

  • Bachelor’s/Diploma in Interior Design, Architecture, Construction Management, Wood Products Technology, or Business Administration.

  • 3–5 years experience in project/site coordination (fit-out/wood products preferred).

  • Strong grasp of drawings/specs, materials, and construction workflows.

  • Proficient in MS Office (Excel, Word, PowerPoint); AutoCAD/SketchUp a plus.

  • Excellent time management, organization, and stakeholder communication.

  • Able to run multiple projects in a fast-paced environment; knowledge of local HSE standards is an advantage.

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