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Principal Accountabilities:

Performing Administrative Activities

• Performing day-to-day administrative tasks such as maintaining files, generating reports, records and processing paperwork.

• Update CMS (Contract Management System), Dilitrust, as required.

• Organize all administrative procurement activities relating to request for proposals, sealed bids, and price quotes and in general tender process.

• Update and maintain supplier database including supplier reconciliation, record management

• Managing of leased vehicles

Operational Excellence

• Provide RtP guidance and training when required to stakeholders as appropriate.

• Ensure RtP process is observed and kept up-to-date in case business circumstances change.

• Resolve RtP queries and issues.

• Convert requisitions to purchase orders and contracts to Standing purchase order

• Track the status of requisitions, contracts, and orders.

• Filter requisitions and other procurement requests to correct routes, (verify accuracy, terminology and specifications

• Assist the Procurement Manager in vetting new suppliers: Maintain and assist in developing preferred supplier list in support of business requirements.

Sourcing :

• Create RFQ package, conduct competitive analysis, and make source selection.

• Use Online Bidding, Preferred Suppliers, negotiations, etc.

• Develop contracts as necessary

• Communicate with suppliers and (internal) customers for contracts as necessary.

Information Management

• Use appropriate procedures to collect, organize, retrieve, maintain and disseminate information in compliance of confidentiality and archiving / record management policies.

• Applies appropriate security procedures when distributing and storing classified/sensitive information.

Customer Focus

• Provide excellent service to internal and/or external customers.

• Keep customers up-to-date on the progress of the service they are receiving and changes that affect them.

Key Challenges:

• Delivery of efficient and effective buying operations in a complex environment, with the added challenges of time pressure, resourcing and a commitment to deliver against stretched RtP KPI targets while meeting customer expectations fully.

• Working effectively as part of a team in a challenging and fast moving environment

• Juggling in between administrator, CP manager assistant and opex/capex analyst roles

• This role will include extensive interaction with internal customers and suppliers who should be dealt with in a professional manner at all times.

• Sundry supply Account