​

Duties and Responsibilities:

• Coordinate and support the review and update of the procurement and disposal policies and procedures manual.

• Consolidate and upload the Bureau’s procurement plan on to the government portal system and maintain.

• Conduct market research and maintain a schedule of prevailing prices.

• Prepare advertisements of bid opportunities and liaise with the media houses to run the adverts.

• Issue bidding documents, receive and register bids and keep records of submission.

• Attend to inquiries from bidders/ suppliers.

• Prepare communication circulars to notify bidders of the outcome of the bidding process.

• Prepares LPOs, keep a record on the system and issue to service providers in a timely manner.

• Liaise with suppliers and users to ensure timely delivery of goods and services as per the contractual terms and conditions and follow up payment of services providers.

• Maintain and update suppliers’ accounts information.

• Maintain and archive records of the procurement and disposal process.

• Review transaction files and ensure they contain all relevant documents.

• Prepares documentation for contract committee meetings.

• Participate in the preparation and generation of the department’s budget, and workplan.

• Prepare and submit timely accountability for resources.

• Perform any other responsibilities as may be assigned from time to time.