Personal Secretaries job at Fort Portal City Service Commission | Apply Now

Managing Correspondence: Screen and prioritize incoming emails, letters, phone calls, and other forms of communication, responding on behalf of the employer or directing inquiries to the appropriate person or department.

Calendar Management: Schedule appointments, meetings, and travel arrangements for the employer, coordinating logistics, booking accommodations, and preparing itineraries as needed.

Organizing Meetings: Arrange and coordinate meetings, conferences, and events, including preparing agendas, distributing materials, reserving venues, and arranging catering services.

Document Preparation: Draft, edit, and format correspondence, reports, presentations, and other documents, ensuring accuracy, clarity, and adherence to organizational standards.

Data Management: Maintain electronic and physical filing systems, databases, and records, organizing and indexing documents, updating information, and ensuring confidentiality and security of sensitive data.

Office Management: Manage office supplies, equipment, and facilities, ordering supplies, coordinating maintenance and repairs, and ensuring a clean and organized work environment.

Administrative Support: Provide general administrative support to the employer, including photocopying, faxing, scanning, filing, and managing expense reports, invoices, and other paperwork.

Time Management: Help the employer prioritize tasks, manage deadlines, and allocate time effectively to ensure productivity and meet objectives.

Communication Liaison: Serve as a liaison between the employer and internal and external stakeholders, conveying messages, relaying instructions, and coordinating communication channels.

Confidentiality: Handle confidential information and sensitive matters with discretion and professionalism, maintaining confidentiality and respecting privacy at all times.