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Looking for a rewarding career in Uganda? Checkout the available  Orthopaedic Society Of Uganda jobs february 2024  today. Easily apply for current vacancies on AfriCareers.net, and get hired.

Office Administrator/Personal Assistant job at Orthopaedic Society Of Uganda | Apply Now

Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Office Administrator/Personal Assistant job at Orthopaedic Society Of Uganda

Kampala, Uganda

Full-time

Deadline: 

April 12, 2024 at 2:00:00 PM

Apply Now

About the Organisation

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Job Title

Office Administrator/Personal Assistant job at Orthopaedic Society Of Uganda

Job Description

Office Administrator/Personal Assistant plays a crucial role in providing administrative support, managing office operations, and assisting with various tasks to ensure the smooth functioning of the organization.

Duties and Responsibilities

  • Administrative Support: Provide administrative support to the office or department, including managing correspondence, answering phone calls, and handling inquiries.

  • Calendar Management: Manage schedules, appointments, and meetings for senior executives or team members, including arranging travel and accommodations as necessary.

  • Document Management: Maintain and organize documents, files, and records, both electronic and physical, ensuring easy access and retrieval when needed.

  • Office Management: Oversee office operations, including ordering supplies, maintaining office equipment, and coordinating repairs or maintenance as necessary.

  • Communication Liaison: Serve as a liaison between internal departments, external stakeholders, and clients, conveying messages accurately and promptly.

  • Meeting Coordination: Arrange and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.

  • Personal Assistance: Provide personal assistance to senior executives or managers, such as managing personal appointments, handling personal correspondence, and running errands.

  • Data Entry and Reporting: Assist with data entry, report generation, and basic analysis tasks, ensuring accuracy and timeliness in all reporting activities.

  • Travel Arrangements: Make travel arrangements for staff, including booking flights, hotels, transportation, and processing travel expense reimbursements.

  • Special Projects: Assist with special projects, research assignments, or ad-hoc tasks as assigned by management, contributing to the overall efficiency and effectiveness of the office or department.

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Qualifications and Competencies

  • Education: Typically, a high school diploma or equivalent is required. However, some employers may prefer candidates with additional education, such as an associate's or bachelor's degree in business administration or a related field.

  • Experience: Previous experience in administrative roles is often preferred, particularly experience in office management, secretarial work, or personal assistant duties.

  • Organizational Skills: Excellent organizational skills are essential for managing various tasks, schedules, and documents effectively.

  • Communication Skills: Strong written and verbal communication skills are necessary for interacting with colleagues, clients, and stakeholders professionally and effectively.

  • Computer Proficiency: Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment like printers, scanners, and fax machines.

  • Time Management: Ability to prioritize tasks, manage time efficiently, and meet deadlines amidst multiple responsibilities.

  • Interpersonal Skills: Good interpersonal skills to build positive relationships with colleagues, clients, and visitors, and to handle inquiries and requests courteously and promptly.

  • Attention to Detail: Strong attention to detail to ensure accuracy in handling correspondence, scheduling appointments, and managing records.

  • Problem-Solving Skills: Ability to identify problems, propose solutions, and make decisions independently or escalate issues as needed.

  • Discretion: Ability to handle sensitive information with discretion and maintain confidentiality at all times.

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How to Apply

Send the following, in PDF Format, to the society email - orthopaedicsocietyuganda@gmail.com
1. Application Letter
2.1 page CV (with a photo, 3 referees and their contacts)

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