Medical Records Assistant job at Infectious Diseases Institute | Apply Now

Key Responsibilities

• Generate and share lists for ‘every clinic day expected patients’ before the clinic commences, produce and submit a ‘missed visit’ report on every clinic day by 4pm to the community linkage stakeholders like LRAs in line with MoH data management guidelines.

• Track patients’ files especially ones without clinic exercise books and retrieve any information required by the key stakeholders in line with data management guidelines

• Generate a monthly report for all patient’s clinic attendances, unscheduled, scheduled, new patients in line with MoH data management guide lines

• Receive and register newly referred/ linked patients on every clinic day, assign each a distinctive clinic number, and updating appointments in line with clinic flow guidelines and in line with MoH data management guide lines

• Record post patients’ data from their files into the facility’s electronic data base (Uganda EMR) on a daily basis in line with MoH data management guide lines

• Collect, clean and routinely validate (weekly, monthly, quarterly and annually) data/information in health facility and from community level in line with IDI and MoH data management guide lines

• Provide necessary data tools to all health facility staff and provide technical support in data documentation in line with MoH data management guide lines

• Develop and submit periodic reports to key stakeholders and give timely feedback to the health facility staff in line with IDI and MoH reporting guidelines

• Develop & maintain proper filing, storage and retrieval systems of patients’ medical records in the health facility in line with MoH data management guide lines

• Periodically disseminate the updated health facility ‘Performance Monitoring Plan (PMP)’ and quality improvement indicators to track the performance of health facility in line with MoH data management guide lines

• Any other duties as assigned by the supervisor