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Kampala, Uganda

Full-time

Deadline: 

November 30, 2023 at 2:00:00 PM

About the Organisation

The International Rescue Committee is a global humanitarian aid, relief, and development nongovernmental organization.

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. The International Rescue Committee provides vital support to Ugandans who are rebuilding from decades of war while hosting a growing influx of refugees from South Sudan and the Democratic Republic of Congo.

Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.

The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development –bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala.

Job Title

HR and Administration Assistant job at International Rescue Committee

Job Description

Reporting to the HR/Admin Officer-Urban, the HR and Admin Assistant is responsible for providing support for day-to-day HR and administrative requirements, functions, and general office management of the IRC Urban Office.

Duties and Responsibilities

Responsibilities

Human Resources

  • Support recruitment exercise including coordinating candidates’ invitations for interview, creation of new staff personnel files, supporting in the induction processes.

  • Update the existing personal files, ensuring that they all have the necessary information both manually and electronically.

  • Provide support to staff, follow up and report any issues staff are facing with the medical service providers.


Administration

  • Maintain reception area and all common areas in a clean and tidy manner at all times.

  • Attending the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.

  • Liaises with Supply Chain, assist in preparing the project procurement plans, requisitions and updates on receipt of goods and services.

  • Ensure mail pouches to other IRC Offices are dispatched in a timely manner.

  • Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc.) including telephone bills.

  • Under the supervision of HR and Admin officer, prepare monthly cash projections for the Human Resources/Admin Department.

  • Under the supervision of the HR & Admin Officer, compile and submit MTN-CUG telephone numbers every month.

  • Liaise with external staff to schedule and organize in-house and external events.

  • Assist the HR department in organizing staff training sessions, workshops and activities.

  • Support with accommodation booking for guests, track visitors to your field site and prepare payments.

  • Perform other duties as needed or requested by the HR /Admin Officer or the HR Manager / Coordinator.

Qualifications and Competencies

Qualifications

  • University studies/ Higher education in Human Resources, Business administration or any other related course.

  • At least 2 years of experience in similar position.

  • Proven skills in administration and human resources management.

  • Strong organizational, interpersonal skills.

  • Good administrative skills.

  • Strong written and oral English communications skills.

  • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook.

  • Must be able to work independently while being a strong team player.

  • Strong skills in collaboration with multi-cultural and diverse teams.

  • A team builder with excellent people skills; must be culturally sensitive.


Skills and Abilities:

  • Ability to analyse and interpret numerical data and processes.

  • Ability to maintain the highest degree of discretion and confidentiality of HR information.

  • Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team.

  • Organised and methodical and with good attention to detail

  • Willingness and ability to work within a multi-site, international organisation.

  • Customer focused with good interpersonal skills.

  • Ability to work on own initiative with limited supervision.

  • Ability to deal with ambiguity and work towards a resolution.

  • Excellent written and verbal communication skills

  • Excellent Microsoft Office packages - Word, Excel, and Outlook.

  • Able to coach and support others.

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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