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Kampala, Uganda



September 29, 2023 at 2:00:00 PM

About the Organisation

Reach Out Mbuya Community Health Initiative formerly known as Reach Out Mbuya Parish HIV/AIDS Initiative (ROM) is a community-based non-governmental organization working with the urban and rural poor communities currently in 6 districts and ready to expand further. ROM provides a unique model of care to People Living with HIV and where necessary their families; taking care of the medical, social, emotional, and economical aspects of their lives to foster dignified living.

The program initiated in May 2001 at Our Lady of Africa Mbuya Catholic Parish to address the AIDS scourge in the slum communities of the Parish has since experienced rapid growth scaling up further beyond the parish jurisdiction. Starting with 14 HIV+ clients in 2001, currently ≥7000 are served annually.

Job Title

Grants Officer job at Reach Out Mbuya Community Health Initiative (ROM)

Job Description

The Grants Officer is responsible for overseeing the efficient and effective management of grants and contract-related activities. Working closely with subgrantees, the job holder will provide oversight and management of grant-making activities, including planning and application activities, contracting, day-to-day administration, report reviews, and close-out. The Grants Officer is a key information resource responsible for ensuring effective communications with all key stakeholders.

Duties and Responsibilities

Responsibilities and duties

Grants Management

  • Work with the ROM Grants team to set up a project grants management framework for the projects.

  • Monitor project budgets, expenditure, and overall performance in coordination with the Finance Manager.

  • Train and provide grants management assistance to subgrantees, resolve administrative issues, and make recommendations for effective project implementation.

  • Review grants-related activities for accuracy, completeness, and compliance with ROM and donor policies.

  • Provide follow up on any issues identified during the monitoring and review process.

  • Maintain complete, accurate and up-to-date sub-grantee filing and tracking systems.

  • Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures.

  • Contribute to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance in the organisation.

Sub Grantee Management

  • Coordinate programs/projects in reviewing eligibility assessment of prospective grantees, ensuring that grant review and award processes are in line with ROM grants policies and procedures.

  • Lead in developing subgrantee capacity-building plans and development of training materials.

  • Supervise Grants Management Information System (GMIS) update, uptake, and maintenance.

  • Provide technical support in the preparation of the sub-grantee manual and contracts.

  • Review all proposed subgrants budgets before submission to ensure consistency with the organization and donor policies.

  • Perform financial monitoring of grant activities, review financial reports submitted by subgrantees, and generate timely internal and external financial and related reports.

  • Monitor grant activities during their implementation to ensure effective delivery; provide continuous assessments of grantee performance against project objectives.

Audit Coordination (External and internal), Compliance and Risk

  • Collaborate with staff and board members; prepare internal project reports and submit status reports to management team as required.

  • Oversee the review by Compliance and Audit team and support the project team in the implementation of audit recommendations.


  • Analyze all processes, provide enhancements to all grant programs if required, and manage all grant management processes according to policies and procedures.

  • Identify, mitigate, and report finance and support services risks.

  • Support the formulation and review of grant policies and procedures.

Qualifications and Competencies

Qualifications, Skills and Experience

  • Degree in any relevant field, including finance, accounting/audit, management or general business administration

  • A minimum of three years’ professional work experience, with proven ability to interact effectively with colleagues of various backgrounds;

  • Organizational skills, including the ability to manage multiple projects simultaneously in a fast-paced and dynamic environment.

  • Good communication skills; excellent written and oral English.

  • Skill and experience in budget preparation and fiscal management.

  • Advanced analytical, evaluative and objective critical thinking skills.

  • Well-developed interpersonal skills and ability to interact at the most senior corporate, donor and academic levels and within a multi-cultural environment.

  • Proficiency in computer systems including Microsoft applications; high level of skill in using MS Excel.

  • Experience in grants management (particularly related to health) and donor relations preferred but not required.

  • ICT proficiency in using QuickBooks accounting packages.

  • 2-4 years of experience in Accounting/Finance and Grants Management.

  • Experience managing grants, and donor compliance at a regional.

  • Previous experience with a grants management system is preferred.

  • Experience developing manuals and tools for grant and sub-grant management.

  • Experience managing statutory and donor audits.

  • Substantive experience working in the NGO sector, dealing with multiple donor funds, and meeting different donor reporting requirements.

Skills and Abilities

  • Proven management experience in the supervision of staff in cross-functional teams.

  • Exceptional verbal and written communication skills and the ability to interact effectively with

    others, both internally and externally.

  • Excellent time management skills, with the ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality.

How to Apply

Send a cover letter and CV/resume with 3 professional referees in PDF as one document. Both Cover letter and CV/Resume must not exceed 4 pages. Please send your application to the Human Resources Manager through the email: not later than Friday, 29th September 2023 at 5.00 PM (EAT). with the position applied for as the Email Subject. No need to attach other documents at this level.


ROM is an equal opportunity employer committed to having a diverse workforce and does not charge a recruitment fee at any stage of the recruitment
Any Form of lobbying or canvassing will lead to automatic disqualification.
Only shortlisted Candidates will be contacted for interviews.
Applications beyond the deadline will not be considered.
ROM is committed to the principles of safeguarding at the workplace and does not tolerate any form of abuse, discrimination, or harassment.



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