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Finance Assistant job at United Nations Regional Service Centre | Apply Now
Are you looking for Finance Jobs in Uganda 2024? If yes, then you might be interested in Finance Assistant job at United Nations Regional Service Centre
Kampala, Uganda
Full-time
The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.
In addition to these services, the Office of the Director RSCE and the Deputy provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.
Finance Assistant job at United Nations Regional Service Centre
United Nations Regional Service Centre
The Department of Operational Support (DOS) was established to provide end-to-end
operational support, advisory services and other solutions to operating entities across the
Secretariat, including departments, offices away from headquarters, peace operations, and
regional commissions.
The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010,
following the adoption of General Assembly resolution 64/269. The Centre provides efficient,
client-oriented and scalable services with the goal of moving transactional, non-location
dependent administrative functions to the Centre from its client entities. This includes
transactional elements of human resources, finance, multimodal movement and control,
personnel and cargo transport and information and communications technology (ICT) support.
In addition to these services, the Office of the Director RSCE and support offices through the
Deputy Director RSCE provides overall guidance on the operations of the RSCE including
strategic planning, communication, budgeting, human resources management, property
management, quality assurance and business intelligence, conference services, record keeping
and archive management, and audit response and risk management.
For more information, please visit https://rsce.unmissions.org .
This position is located in the Vendors Service Line at the Regional Service Centre Entebbe (RSCE). The incumbent will report to the Service Line Manager.
Perform the monthly and yearly closing procedures in Umoja ERP
Analyze complex/unusual accounting transactions and difficult claims for travel, invoices
and entitlement matters, etc. and make recommendations to the Team Leader or Service Line
Manager on appropriate follow-up procedures.
Review and reconcile all open-item-managed (OIM) accounts and investigate
erroneous/invalid entries to take appropriate corrective accounting action.
Review various vouchers and accounting transactions, e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, field missions, etc., to ensure conformity adherence to relevant staff rules, financial regulations and rules, ST/AI
issuances or practices.
Issue of invoice to agencies through Service Delivery Module, and generate periodic report to review the agencies/missions balances.
Assist in the preparation of the bank reconciliation on a monthly basis.
Review prior and current budget period commitments for review, recommitment and
cancellation of outstanding commitments.
Respond to queries from staff members and third parties.
Payments
Verify that the necessary goods and services have been received in accordance with the
contract, agreement, purchase order or other form of undertaking by which they were ordered
and that they have been certified by a duly designated certifying officer before vouchers are
submitted to approving officers for further review and approval.
Review and prepare payments to staff and vendors for goods and services, including
checking payments for accuracy and correcting any discrepancies.
Review the computation of staff members regarding their entitlements, including salaries,
claims, danger pay, daily subsistence allowance, mission subsistence allowance, voluntary
living allowance and any other allowances, and prepare vouchers.
Assist in preparing of the year-end reports for the United Nations Joint Staff Pension Fund
(UNJSPF) on all pension contributions made by locally-recruited staff.
Treasury/Cashier
Review incoming payment instructions with regard to banking details and sources of funds.
Release payments from a House Bank in the Umoja ERP
Prepare and disburse payments/cheques.
Dispatch payment instructions and cheques to banks.
Prepare receipts and deposit slips for all incoming funds.
Notify payees of status of payments.
Identify and annotate bank account movements and monitors bank balances of the mission's
accounts.
Assist in cash management, including preparing cash flow forecasts.
Assist to make sure cash in vault are accounted for on a daily basis.
Monitor cheque stock and cash receipt vouchers and requests for new stock as required.
Monitor/review methods used to remit payments.
Coordinate filing and archiving as required.
Budget
Review, analyse and prepare cost estimates and budget proposals, in terms of staff and non staff requirements, including programmatic aspects.
Assist managers in the justification of resource requirements for budget submissions;
coordinate with other finance and budget staff on related issues during preparation of the
budget reports.
Monitor budget implementation/expenditures and assist with the reallocation of funds as
necessary.
Monitor extra-budgetary resources, including review of agreements and cost plans, ensuring
compliance with regulations and rules and established policies and procedures.
Assist in preparation of budget performance submissions and finalization of budget
performance reports, analysing variances between approved budgets and actual expenditures.
Verify accuracy of input data, ensuring consistency of data in previous allotments to new
allotments issued.
Provide inputs into the preparation of allotments and prepare redeployment requests.
General
Keep up-to-date on guidelines that have bearing on matters related to
programme/peacekeeping budgets, ensuring compliance with United Nations policies and
procedures.
Draft or prepare correspondence to respond to enquiries in respect to financial and budget
matters.
Provide guidance and training (including preparation of training materials) to junior staff
with respect to transaction processing and the use of various systems such as Umoja ERP
System (SAP).
Perform other duties as assigned by the supervisor(s).
SERVICES
COMMERCIAL
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INDUSTRIAL
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RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Professionalism: Knowledge of accounting, finance and budget functions and treasury operations.
Ability to analyse and apply data across the full range of finance, accounting and
budget functions.
Demonstrated use of initiative and ability to make appropriate linkages in
work processes and anticipate next steps showing skills and ability to analyse and interpret
financial data.
Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by professional rather t
han personal concerns; shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations.
Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly
interprets messages from others and responds appropriately. Asks questions to clarify, and
exhibits interest in having two-way communication. Tailors language, tone, style and format
to match the audience.
Demonstrates openness in sharing information and keeping people
informed
Client Orientation: Considers all those to whom services are provided to be "clients " and
seeks to see things from clients' point of view. Establishes and maintains productive
partnerships with clients by gaining their trust and respect. Identifies clients' needs and
matches them to appropriate solutions. Monitors ongoing developments inside and outside the
clients' environment to keep informed and anticipate problems. Keeps clients informed of
progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job Specific Qualifications
Technical or vocational certificate in accounting, finance, budget, or related fields is required.
Work Experience
At least 8 years of progressively responsible experience in financial management,
administrative services or related area is required.
Experience in processing of external vendors' invoices in a UN Peacekeeping or Special
Political Mission or similar establishment is desirable.
Experience in application of Financial Rules, Regulations practices and procedures in an
organizational setting is desirable.
Administration of a broad range of allowances and payments using SAP e.g Umoja or similar
systems is desirable.
Experience in a shared service centre or similar set up providing services to national and
international clients is desirable
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.