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Finance and Logistics Officer job at Restless Development | Apply Now

Are you looking for Finance Jobs in Uganda 2024? If yes, then you might be interested in Finance and Logistics Officer job at Restless Development

Kampala, Uganda

Full-time

Deadline: 

April 4, 2024 at 2:00:00 PM

About the Organisation

Restless Development is a non-governmental organization which organizes volunteer placements for young people in the areas of civic participation, livelihoods and employment, sexual rights, and leadership. It operates in 74 countries in Africa and Asia, as well as the United States and United Kingdom.

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Job Title

Finance and Logistics Officer job at Restless Development

Job Description

The Finance and Logistics Officer is an exciting role which will be central to achieving the above programme objectives. She/he will be managing finances, coordinating logistics, with cross-cultural communication skills across Restless Development’s implementing countries, working directly with the Programmes Team in the implementing countries.

The successful candidate will ensure that AU-EU programme Financial reports are documented.

Duties and Responsibilities

Financial Management:

  • Managing the financial aspects of the program, including budgeting, expenditure tracking, and financial reporting.

  • Ensuring compliance with donor regulations and financial procedures.

  • Providing financial analysis and advice to support decision-making.

  • Providing training and support to staff and partners on financial and logistical procedures.

  • Building the capacity of team members to effectively manage program resources.

  • Promoting best practices in financial and logistical management across the program.

  • Support annual external audit of the Project and Restless Development Internal audits.


Logistics Management:

  • Coordinate procurement, transportation, and distribution of materials.

  • Oversee event logistics and manage inventory to ensure timely delivery of goods and services.

  • Coordinating logistical aspects of program activities, including procurement, travel, transportation, and distribution of materials.

  • Managing inventory and ensuring timely delivery of goods and services.

  • Overseeing logistical arrangements for events, workshops, and meetings.


Grant Management and Budget Oversight:

  • Supporting the management of grants and contracts, including compliance monitoring and reporting.

  • Facilitating grant application processes and ensuring proper documentation for both online and physical filing.

  • Liaising with funding agencies and partners regarding grant requirements and deliverables.

  • Monitoring program budgets, ensuring alignment with project objectives and donor requirements.

  • Tracking expenditure against budget lines and identifying variances for corrective action.

  • Providing regular financial reports to management and stakeholders.

  • Update monthly and quarterly spend overall budget to facilitate monthly project status meetings.


Collaboration and Communication:

  • Collaborating with program staff, partners, and stakeholders to ensure effective coordination of activities.

  • Communicating financial and logistical information clearly and accurately to relevant parties.

  • Participating in meetings, workshops, and conferences to represent the program as needed.


Continuous Improvement:

  • Identifying opportunities for process improvement in financial and logistical management.

  • Implementing strategies to streamline operations and enhance efficiency.

  • Contributing to organisational learning and knowledge sharing initiatives.

  • Adherence to Policies and Procedures and Managing Risks:

  • Ensuring compliance with organisational policies, procedures, and ethical standards.

  • Upholding principles of transparency, accountability, and integrity in all aspects of work.

  • Adhering to relevant legal and regulatory requirements governing financial and logistical activities.

  • Identify and mitigate financial and logistical risks to program delivery.

  • Implement risk management strategies and conduct periodic assessments.

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Qualifications and Competencies

  • Education: A bachelor's degree is often required, preferably in a related field such as business administration, management, communications, or a field relevant to the program being coordinated. Some positions may require a master's degree, particularly for more specialized or senior roles.

  • Experience: While entry-level positions may accept candidates with limited experience, many employers prefer candidates with previous experience in program coordination, project management, or a related field. This experience may be gained through internships, volunteer work, or previous employment.

  • Organizational Skills: Program coordinators must be highly organized and able to manage multiple tasks, deadlines, and priorities simultaneously. They should be adept at creating and maintaining schedules, coordinating logistics, and keeping detailed records.

  • Communication Skills: Strong communication skills are essential for program coordinators, as they often need to interact with a wide range of stakeholders, including program participants, staff members, volunteers, donors, and external partners. This includes both verbal and written communication skills.

  • Interpersonal Skills: Program coordinators must be able to work effectively with people from diverse backgrounds and cultures. They should be skilled at building relationships, resolving conflicts, and motivating others.

  • Problem-Solving Skills: Program coordinators should be able to identify challenges and obstacles that arise during the implementation of the program and develop creative solutions to address them.

  • Leadership Abilities: While program coordinators may not always have direct supervisory responsibilities, they often need to provide leadership and guidance to program staff, volunteers, and participants. Strong leadership abilities, including the ability to inspire and motivate others, are important.

  • Flexibility and Adaptability: Programs can be dynamic and may require adjustments to plans and strategies based on changing circumstances or feedback from stakeholders. Program coordinators should be flexible and adaptable, able to respond effectively to unexpected challenges or opportunities.

  • Computer Skills: Proficiency with basic computer software, such as Microsoft Office (Word, Excel, PowerPoint), as well as project management tools and databases, is often required. Some positions may require familiarity with specific software or technology platforms relevant to the program being coordinated.

  • Knowledge of Relevant Regulations and Policies: Depending on the nature of the program, program coordinators may need to have knowledge of relevant regulations, policies, and best practices. This could include areas such as health and safety regulations, compliance requirements, or industry standards.

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How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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