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Finance & Administration Manager job at Ripple Effect | Apply Now

Are you looking for finance jobs in Uganda 2024? If yes, then you might be interested in Finance & Administration Manager job at Ripple Effect

Kampala, Uganda

Full-time

Deadline: 

February 19, 2024 at 2:00:00 PM

Apply Now

About the Organisation

Ripple Effect International is a charity registered in England and Wales (299717) and Scotland (SC049792), and is a company limited by guarantee (02290024). Registered office: The Old Estate Yard, Newton St Loe, Bath, BA2 9BR.

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Job Title

Finance & Administration Manager job at Ripple Effect

Job Description

Department/Team Uganda Country Programme/Finance & Administration
Job Family FMS - Financial Management Services Job Code FMS005
Reporting to Country Director
Grade 8
Contract type Fixed-term – 3 years Hours 40 hours per week

To provide leadership, financial and administration management of Ripple Effect Uganda and provide
technical support on finance issues to the Country Director, Group and Ripple Effect Uganda Board.
To have oversight and guidance to all finance and administration staff at national and project level.

Duties and Responsibilities

Key responsibilities

  • Manage the accounting function of the organisation:

  • Manage daily operations and monitor the organization’s financial transactions to ensure that these are recorded in line with fund accounting policies, on an accurate and timely basis

  • and financial reports are provided to all stakeholders by the set deadlines.

  • Maintain the Accounting System to ensure accurate revaluation, reporting and compliance.

  • Conduct the month-end and quarterly-end closure process, including all relevant reconciliations.

  • Ensure statement of best practice in accounting systems and processes.

  • Ensure that all financial operations are carried out in accordance with Ripple Effect Uganda policies and required local standards


Annual planning and budgeting

  • Coordinate and work with the senior management team to develop and finalize the annual plan and budget.

  • Ensure that all required information is submitted to UK office within deadlines and that questions, feedback, etc. are responded to in a timely manner.

  • In collaboration with the Country Director, coordinate the Board of Director approval process of both the annual plan/budget as well as the service level agreement (SLA).

  • Ensure that the Annual Budget is posted into the Accounting System


Grant management compliance and donor reporting

  • Prepare budgets for all concept papers and fundraising proposals in cooperation with the Grants and Program departments.

  • Analyse, verify and review proposal budgets to ensure donor compliance and reasonableness.

  • Coordinate the proposal review process and ensure compliance with solicitations and donor regulations.

  • Maintain up-to-date knowledge of donor rules and regulations and ensure compliance.

  • Track expenditure of all grants and projects and prepare timely financial reports for departments, as well as for donors, in agreed donor format.

  • Review all payment requests to ensure that they meet the standards of allowable, allocable and reasonable; manage grantee budgets so that they do not exceed allowable amounts.

  • Conduct Financial Due-Diligence for potential Sub-Grantees/ Partners.

  • Ensure Proper Capacity Building to selected Sub-Grantees supporting them in creating and implementing proper financial

    systems.


Maintain a strong Internal control environment:

  • Promote a shared culture and ownership of maintaining strong internal controls throughout the organization.

  • Directly manage the development, documentation, implementation, and monitoring of internal control processes that are in line with existing Ripple Effect Uganda and organizational finance policies and minimize loss of the

  • organization’s assets.

  • Implement financial and administrative policies and systems to ensure organizational efficiency and effectiveness.

  • Maintain and regularly update the asset register. Ensure that the assets of the organization are maintained safely and securely.

  • Ensure that the organization at all times remains compliant to all relevant laws and regulations by constantly monitoring the legal and regulatory environment and ensuring adherence to

  • the same.


Board relationship management

  • Provide on-going advice on financial issues to the board including accounting, reporting, cash-flow, systems, policies and procedures, internal controls and updates on statutory/regulatory-related issues etc.

  • Identify board financial efficiency and address the financial training needs by conducting such training or finding alternative resources for such training.

  • In liaison with the Country Director engage in discussions with the board to sustain management proposals; propose decisions in line with the strategy.

  • Attend FROG, Audit & risk committees and full Board Meetings.


Manage the payroll administration system and procedures.

  • Review the accuracy and completeness of payroll data.

  • Ensure that statutory deductions are remitted to the government in a timely and consistent manner, including proper reconciliation of payroll-related ledger accounts.

  • Ensure all required payroll reports (tax, benefits and insurance) are filed with respective authorities.


Organisational risk and governance

  • Effectively lead the risk management function of the

  • Organization.

  • Manage the operating environment to minimize risk for the potential loss of organizational resources.

  • Advise the board of directors and management on corrective measures needed and success of previous actions taken.

  • Support all internal and external audits ensuring the timely implementation of all audit recommendations.

  • Is aware of safeguarding and is able to mitigate financial exploitation and other forms of exploitation as well.


Manage the procurement function and processes.

  • Have managerial oversight over the procurement process in ensuring that all procurements for the organization meet the standard of prudence, cost, accountability and fairness.

  • Advise management on procurement processes through a transparent and accepted procurement system.

  • Ensure adherence to organizational procurement policy and maintenance of proper documentation.


Manage finance and administration staff and their performance.

  • Facilitate and promote interdepartmental collaboration as it relates to finance matters.

  • Support the Country Director and Senior Management Team with corporate governance, strategy and regulatory compliance issues and strategic direction of the Organization.

  • Any other reasonable duties assigned by the Country Director and as relates to the interests and operations of Ripple Effect Uganda.


Other duties

  • Ensure compliance with Ripple Effect policies and all relevant legislation.

  • Act at all times according to Ripple Effect’s values and in support of its Africa Forward Together approach.

  • To undertake other duties of a similar nature as reasonably required by the line manager.


Safeguarding

  • At Ripple Effect, we are committed to creating a safe and rewarding environment for all of our people,

  • including staff, participants, partners, volunteers, children, and vulnerable adults. It is a shared

  • responsibility to ensure that everyone is treated properly and protected from harm, exploitation, and

  • abuse. To fulfil this commitment, we have established a robust Safeguarding Policy that everyone

  • working with us is expected to follow, along with a confidential whistle-blowing procedure that allows

  • individuals to raise any concerns they may have.

Qualifications and Competencies

Person specification

Qualifications

Essential:

  • Bachelor’s Degree Commerce, Business Administration with a major in accounting.

  • Full professional qualification in either CPA or ACCA.


Desirable:

  • Master’s degree in accounting or finance, MBA or Commerce

  • Experience and knowledge


Essential:

  • 5 years’ experience in a senior management position

  • Strategic management and planning experience

  • Staff management experience

  • Experience in project planning and budget management, in particular for funding proposals.

  • Experience in policy development and implementation.

  • Clear understanding of statutory requirements, organization risk management and mitigation, and taxation.

  • Experience of Financial Management in an NGO.

  • Experience in Grant Financial management and grant compliance procedures including restricted reserves.

  • Desirable:

  • Experience in NGO work

  • Experience in managing projects and community work.


Skills and attributes

Essential:

  • An initiator and self-driven.

  • A team leader, builder, and developer with strong leadership ability

  • A broad and mature thinker.

  • A strategic thinker with an eye for detail.

  • Creative and innovative.

  • A flexible team player.

  • Good understanding of finance and IT systems

  • Understands the importance of confidentiality.

  • Excellent communication and interpersonal skills

  • Team building skills.

  • Good presentation skills.

  • Strong excel skills.

  • Report writing skills.

  • Strong analytical skills

  • Excellent management and administrative skills and experience.

  • Commitment to Ripple Effect’s mission.

  • Commitment to uphold our values of integrity, accountability and compassion.

  • Respect for Ripple Effect’s Christian background and ethos.

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How to Apply

Ripple Effect is dedicated to fostering an inclusive environment, and we welcome applications from all
individuals, embracing diversity in all its forms.

Apply Now
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