About the Organisation

Kiira Motors Corporation is a pioneering automotive company in Uganda, dedicated to the development of eco-friendly and sustainable transportation solutions. Established as a flagship project of Uganda’s automotive industry, Kiira Motors aims to drive technological innovation and industrialization in the country. The company is renowned for its commitment to producing green vehicles, with a focus on electric and hybrid technology, contributing to the reduction of carbon emissions and promoting environmental sustainability.

Kiira Motors has achieved significant milestones, including the development of Africa's first hybrid electric vehicle, the Kiira EV, and the fully electric Kayoola EVS bus, which showcases the potential of locally produced green technology. These achievements underscore the company's capability in advanced vehicle engineering and its role in positioning Uganda as a leader in automotive innovation on the continent.

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Job Title

Facilities Assistant III (Records Management) job at Kiira Motors Corporation

Job Description

The Facilities Assistant III (Records Management) is responsible for maintaining documents and records in the Registry and Archives in an accessible form to end users.

Salary Scale: KS1(1)
Report to: Administration Officer
Direct Reports: Facilities Assistant II

Duties and Responsibilities

Key Functions:

Process, scan, index, compile, gather and organize reports, documents, and records.
Code, Classify and file materials and important documents such as administrative issuances, contracts, personnel files, etc.
Dispatch incoming and outgoing correspondence and keep an up-to-date record of all documents, and records.
Assist in the formulation of records retention and disposal schedule as guide to all disposition action on records.
Lead, mentor, develop, coach, train and appraise subordinates and peers to help them be successful in their roles and to progress in their skills and abilities.
Develop and implement Monthly Work Plans necessary for executing the above duties and responsibilities and Performance Reports detailing all Records Management aspects within the company.
Any other duties assigned by the immediate supervisor.

Qualifications and Competencies

Minimum Academic Qualifications

Ordinary/National Diploma in Records and Information Management or Related Field with at least Credit Class or Equivalent from a recognized Institution.

Minimum Experience

The applicant should have General Working Experience of at least Three (3) years. The applicant should have served in the role of Records Assistant in a reputable organization for at least Two (2) years.

Core Competencies

Documentation and Records Management Principles
Design and implementation of electronic record-keeping systems
Information Security Policies and Procedures
Data Analysis and Data Management
Proficiency in the use of Microsoft Office Suite and ERP Systems

Behavioural Competencies

Complete Tasks within Set Budgets, Timeframes and Standards
Good Communication and Interpersonal Skills
Ability to take Initiative and Good Decision-Making Skills
Integrity and Confidentiality
Ability to Learn and Acquire New and Relevant Skills
Duty of Care while Operating within the terms of Company policies and procedures