Events manager job at Fireworks Advertising (U) Limited | Apply Now

Concept Development:

• Develop the concept and theme for events based on client requirements and objectives.

• Brainstorm creative ideas and propose innovative solutions for event experiences.

Budget Management:

• Create and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints.

• Track expenses and negotiate with vendors to optimize costs.

Venue Selection:

• Identify and book appropriate venues for events.

• Conduct site visits and negotiate contracts with venue management.

Logistics and Coordination

Vendor Management:

• Source and manage relationships with vendors, suppliers, and contractors (e.g., catering, audiovisual, decor).

• Ensure all services are delivered as per agreements and event standards.

Scheduling and Timelines:

• Develop detailed event timelines and schedules.

• Coordinate the setup, execution, and teardown of events, ensuring all activities run smoothly and on time.

Permits and Compliance:

• Obtain necessary permits and ensure compliance with local regulations and safety standards.

• Coordinate with local authorities for permissions and clearances.

Marketing and Promotion

Promotion and Marketing:

• Develop and execute marketing plans to promote events.

• Utilize various channels such as social media, email marketing, and partnerships to increase event visibility and attendance.

Public Relations:

• Handle public relations and media communications for events.

• Manage press releases, media kits, and coordinate with PR agencies if necessary.

On-site Event Management

Event Execution:

• Oversee the actual event on the day, ensuring all activities are executed as planned.

• Manage on-site staff, including volunteers, vendors, and contractors.

Problem Solving:

• Address and resolve any issues or emergencies that arise during the event.

• Ensure a smooth and seamless experience for attendees.

Guest Experience:

• Ensure high-quality guest experience by managing registration, guest lists, and hospitality.

• Handle VIP guests and special requirements with attention to detail.

Post-Event Activities

Evaluation and Feedback:

• Conduct post-event evaluations to gather feedback from clients, attendees, and team members.

• Analyze feedback to improve future events.

Reporting:

• Prepare comprehensive post-event reports detailing successes, challenges, and financial performance.

• Present findings to clients and stakeholders.