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Key Responsibilities:

Outreach and Coordination with Board of Directors:

• Works with the Corporate Secretary to organize and coordinate external meetings. Follows-up on deadlines for assigned activities including Board of Directors meetings, donor related work and external meetings.

• In consultation with the Corporate Secretary, establishes and maintains multi-year calendar for Board meetings and corresponds with Committee Chairs and staff leads to set cadence for committee meetings. Facilitates the distribution of calendar invitations and remote dial in set up for board and committee meetings.

• Perform tasks required to arrange Board and Board Committee meetings, assists in preparation of Board and Board committee minutes, maintains Board files and performs other administrative and or/secretarial duties for the Board and its Committees as needed.

• Maintains and regularly updates contact, biographical, and demographic information of Board members and respond to donor information requests.

• Board Onboarding - Working with the Governance Committee, establish and support drafting and implementation of onboarding documents and processes for new members. Additionally, ensures all necessary steps are taken for new member vetting, including OFAC checks, and processing of invoices from Board search firm.

• Board Travel - Working with country offices and other relevant stakeholders, organize Board trips and meetings that advance organizational goals and improve Board member understanding of Pathfinder’s programmatic work.

Calendaring and Scheduling:

• Manages the Global Internal Audit and Compliance calendar and schedules appointment with internal and external stakeholders.

• Consolidate and coordinate individual team member’s calendars (Travel, PTO, Meetings, other obligations etc.)

• Support the IA & Compliance team on scheduling interviews and organizing trainings.

• Expenses and record keeping:

• Maintains appropriate document filing, retrieval systems and storage of program documents and prepares all expense reports and invoicing for the office of the Global Internal Audit and Compliance.

Meeting & Travel Coordination:

• Manages travel arrangements for Global Internal Audit and Compliance.

• Follow ups and communication:

• Follow up with case managers regarding the status of the outstanding investigations.

• Follow up with country office leadership to confirm implementation of corrective actions from Internal Audit reports.

• Follow up on corrective actions relating to internal investigations where credible evidence of fraud and misconduct was identified.

• Provide support in filing supporting documentation as needed.

Tracking Team data:

• Works with internal audit team to convert draft IA reports in excel format to final report word format.

• Supports the Global IA and Compliance team with tracking data and performance metrics as needed.

• Update organizational dashboards and trackers as requested.