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Kampala, Uganda

Full-time

Deadline: 

November 11, 2023 at 2:00:00 PM

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About the Organisation

Job Title

Administration & Operations Manager job at Future Options Consulting

Job Description

The Administration and Operations Director ensures everyday administration, operations, and logistics of Sozo Children in Uganda run smoothly and efficiently to achieve the organization's objectives in cooperation with the Country Director and USA Leadership.

Duties and Responsibilities

Over all Job Purpose

  • The Administration and Operations Director ensures everyday administration, operations, and logistics of Sozo Children in Uganda run smoothly and efficiently to achieve the organization's objectives in cooperation with the Country Director and USA Leadership.

  • The position holder shall foster a culture of excellence and accountability, develop clear policies and procedures for the support departments, and ensure that organizational resources are used most cost-effectively.

  • The Administration and Operations Director has to hold to the mission, vision, and core values of Sozo Children and must be willing to sign Sozo Children’s Statement of Faith.

  • The Administration and Operations Director reports directly to the Country Director in Uganda and is responsible for upholding the policies as set forth by the Board of Directors in the United States.

  • The responsibilities of the position holder include but are not limited to, the duties defined in this responsibility description.


Operational Excellence

  • Ensure operational excellence through the effective use of time, talent, finance and other resources to generate the maximum impact for the children served.

  • Strategic Alignment and Budgeting

  • Ensure development of departmental plans and budgets in alignment with Sozo’s strategic plan and make recommendations for mid-course corrections when departments drift from plans.

  • Effective Communication

  • Implement and continually evaluate systems and processes that support effective and efficient communication.


HR Management

  • Oversee the recruitment, hiring, training, evaluation and continual development of staff in alignment with Sozo Children’s core values, mission and vision.

  • Risk Management – Identify areas of potential risks and implement solutions to minimize or mitigate risks.


Financial Responsibility

  • To participate in the Uganda Budget planning and financial meetings.

  • Ensure weekly and timely accountability for the support department in accordance with Sozo Children principles.

Qualifications and Competencies

Qualifications

  • A master’s Degree of Business Administration or Equivalent Experience.

  • Qualification and or experience in finance management shall be an added advantage.

  • Details of experience

  • A Minimum 10 years’ experience working directly in a child care focused NGO

  • Experience in managing and leading other staff teams.

  • Experience with working in nonprofits organizations is strongly preferred.


Knowledge, Skills & Competences

  • Able to work effectively in a multi-site organization, requiring strong communication, organization & negotiation skills.

  • Excellent English language skills, both written and oral with practical computer skills and proficiency in Microsoft office and excel.


Behavioral Competencies

  • Must be a born-again Christian and possess the discernment to gather and communicate information about physical, social, emotional, and spiritual needs and supervise a team to implement services to meet those needs

  • Demonstrate integrity by modelling the SOZO’s values and ethical standards.

  • Demonstrate attention to detail, ability to follow procedures, meet deadlines, work independently and cooperatively with team members and external stakeholders.

  • Consistently approach work with energy and a positive, constructive attitude

  • Demonstrates openness to change and ability to manage complexities.

  • Excellent problem-solving skills- Ability to resolve issues calmly and efficiently.


  • Technical Competencies

  • Ability to identify opportunities, conceptualize and develop project reports.

  • Ability to analyze situations and act accordingly

  • Ability to implement new systems and affect staff behavioral/ attitudinal change. Knowledge Management and Learning

  • Promote knowledge, management and a learning environment in the office through leadership and personal example

  • Display understanding of the relevant contemporary ICT tools and continuously act towards personal capacity building

  • Excellent communication skills (written and oral):

  • Must be able to speak English fluently, interact well with different cultures, be sensitive to and responsive to all partners, and have respectful and helpful relations with all SOZO staff.

  • Quick learner and enjoys the challenge of taking on new assignments. Employees of Sozo Children choose to participate in our grace-based environment by modeling Christ-like attributes and values through actions, words, and attitudes

  • Maintaining a safe, transparent and healing environment that is based on grace, truth, love, trust and authenticity without fear

  • Embracing the accountability process that leads to personal self-evaluation

  • Teaching and mentoring children, volunteers, and peers in every opportunity by using Biblical precepts

  • Building healthy, loving, and compassionate relationships with children, volunteers, visitors, and staff while establishing healthy and safe boundaries

  • Maintaining a personal lifestyle of integrity, honesty, and responsibility

  • Praying with children, volunteers, guests and staff LIMITATIONS AND DISCLAIMERS

How to Apply

Interested candidates should share their details to: mary@futureoptions.org not later than Saturday 11th of November 2023

Apply Now
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