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Job Roles and Responsibilities:

• Invoice Processing: Receive, review, and process vendor invoices, ensuring accuracy and proper documentation.

• Vendor Communication: Communicate with vendors regarding invoice discrepancies, payment status, and inquiries.

• Payment Preparation: Prepare and process payment runs, including checks, electronic transfers, and cash payments.

• Expense Verification: Verify the accuracy and legitimacy of expenses before processing payments.

• Recordkeeping: Maintain organized records of vendor invoices, payments, and related documentation.

• Purchase Order Matching: Match invoices with purchase orders and delivery receipts to ensure accuracy.

• Data Entry: Accurately enter invoice details into the accounting system for proper tracking.

• Statement Reconciliation: Reconcile vendor statements with outstanding invoices to identify and resolve discrepancies.

• Accounts Payable: Process invoices, verify expense reports, and prepare payments to suppliers, subcontractors, and vendors.

• Bank Reconciliation: Reconcile bank statements, identify discrepancies, and resolve issues.

• General Ledger: Assist in maintaining the general ledger by recording journal entries and reconciling accounts.

• Data Entry: Enter financial data into accounting software and maintain accurate records.

• Financial Reporting: Assist in generating financial reports, statements, and analyses as required.

• Assistance in Audits: Provide necessary documentation and support during financial audits.

• Vendor Communication: Communicate with vendors, suppliers, and subcontractors regarding invoices and payments.

• Financial Analysis: Assist in analysing financial data to identify trends, patterns, and opportunities for improvement.

• Performs any other duty as assigned by the supervisor from time to time.

Key Performance Indicators (KPIs):

• Invoice Accuracy: Ensuring accurate entry and processing of vendor invoices.

• Timely Payments: Processing vendor payments within specified payment terms.

• Vendor Communication: Effective communication with vendors regarding payment-related matters.

• Data Entry Accuracy: Ensuring accurate data entry into the accounting system.

• Recordkeeping Quality: Organized maintenance of payable records and documentation.

• Invoice Matching: Ensuring accuracy in matching invoices with purchase orders and delivery receipts.

• Statement Reconciliation: Timely and accurate reconciliation of vendor statements.

• Financial Reporting: Timely and accurate generation of financial reports and statements.

• Audit Preparedness: Effective assistance provided during financial audits.

• Vendor Communication: Timely and professional communication with vendors.

• Financial Analysis Support: Assistance in generating financial analysis and insights.